Volunteer Coach, Driver and Volunteer Parent Guidelines

  • 2023-2024 Volunteer Application Process and Guidelines

    Through a collaborative process to streamline volunteer protocol, we're excited to roll out a revised system to make it easier for parents and school sites. 

    There are two different processes for volunteer clearance dependent on the job function being performed. This is due to varying levels of risk and responsibility. 

    Please remember to submit your annual application and documents at the start of school so that your clearance is established for the current school year.

    Supervised Volunteers will be under the supervision of a certificated employee at all times and will not be alone with students. This includes classroom volunteers, office volunteers, field trip volunteers under direct supervision, fundraiser volunteers, etc.  

    Unsupervised Volunteers will be with students without the supervision of a TTUSD certificated employee. This includes field trip drivers, hallway monitors, field trip volunteers where you are in charge of a group of students without staff present at all times, working with students outside the classroom, etc. 

    Supervised Volunteers
    All supervised volunteers will apply through a simple online District Volunteer Application within the Raptor system. You can access the application in both English and Español. The form requires basic personal information so applicants can be run through the Raptor security check. Upon completion, you’ll get an email notification that your application has been received. Soon after, you’ll be notified via email of your approval status. This process only needs to be done once per school year and can be completed in less than 10 minutes. There are no fees associated with the application. 

    Unsupervised Volunteers
    All unsupervised volunteers will be required to undergo a more robust process. Again, this is to ensure we comply with Education Code and is a measure to keep all students safe - one of our top priorities!  

    Unsupervised volunteers will complete the Annual Volunteer Clearance Application online through a different system, Informed K-12. A few notes to help you fill out the form.  A volunteer application will need to be submitted for each individual school site:

    • Complete all red boxes in the Volunteer Information section.
    • For the “Supervisor” line, write the site you’re planning to volunteer at.
    • Volunteer Drivers need to attach proof of "Bodily Injury Liability Limit Insurance at a minimum of $100,000/$300,000 
    • Volunteer Drivers need to attach a 3 Year Driving Record that can be obtained online at California DMV or Nevada DMV
    • Volunteer Coaches need to attach Coach Certifications (CPR, First Aid, Concussion and Fundamentals of Coaching)
    • Click the “Submit Form” button to route it to the appropriate school site administrator.
    • If you get a pop-up box asking if you’re a site/department administrator, click no.
    • Incomplete Volunteer Applications will be deleted after (30) days


    • Once your application is approved by the school site or department, a technician from Human Resources will contact you for final clearance and schedule a required "in person" appointment (Required)
    • You will be provided final clearance information, forms and documents at your in-person appointment
    • Your LiveScan/Fingerprints and TB Certification services will be provided at your in-person appointment 
    • Please remember to bring a legal form of identification to your in-person appointment
    • Requests for Forms in Lieu of, or Ahead of a Scheduled Appointment: (LiveScan and TB Authorizations) are not approved for distribution to a volunteer in the clearance process or to an outside agency
    • Clearance times for background checks/fingerprints and TB Certification are individual and not governed by our office, so please submit your application and required documents well in advance of the field trip to allow for clearance timelines

    Previously Approved Volunteer Drivers - Annual Application

    • If you’ve been previously approved as a volunteer driver, you do not need to go through the entire process again.
    • Annually, every year following after initial clearance,  you’ll need to complete the Volunteer Clearance Application online for each requested school site
    • Attach a 3-year driving record that can be obtained online through the California DMV for $2
    • Attach proof of "Bodily Injury Liability Limit Insurance at a minimum of $100,000/$300,000
    • Submit the application to the school Principal, who will audit your driving record and insurance and submit to Human Resources 
    • Human Resources will verify your 22-23 clearance and, if approved, process your form for final clearance
    • Volunteers are notified of clearance once the form is signed by the Principal
    • You can view the process of your initiated application at any time in IK12 

    We appreciate your cooperation throughout this process. Please know our students’ and employees’ safety is a priority, and all decisions are made with that top of mind. We value our generous and dedicated volunteers - your efforts are monumental in enriching a top-quality education for all TTUSD learners.

    TTUSD Employees as Volunteer Drivers for School Events

    • TTUSD Staff Driving Personal Vehicles as a Volunteer Driver must be cleared as a Volunteer Driver for Field Trips and/or School Events
    • Please complete and submit a Volunteer Application and select Volunteer Driver email humanresources@ttusd.org with questions
    • Requirement: 3 Year Driving History Obtained from DMV
    • Volunteer Drivers need to attach proof of "Bodily Injury Liability Limit Insurance at a minimum of $100,000/$300,000 
    • TTUSD Staff Driving District Vehicles - Contact the School Site Principal's Office to be placed on the District's "Pull Program"

    Volunteer Coach Information

    • Please Contact the School Office for Additional Information on the Interview, Application and Certification Process